Extending Alfresco Security Beyond ACLs

Recently TSG worked with an Alfresco client that had unique requirements around document and folder security.  In addition to traditional ACL security, the client needed the ability to tag documents with metadata that would deny users access to content unless they were members of a particular group.  This post will focus on our approach for addressing the security requirements in Alfresco.

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Upgrading to Alfresco 5 – New Search Features and Solr 4

The latest release of Alfresco One introduced a range of enhancements to the search capabilities in Alfresco Share.  With these enhancements also came a significant upgrade to Alfresco’s back-end indexing and search engine, Solr.  This article will showcase some of the new search features that are available in Alfresco 5, as well as provide information for successfully upgrading from previous versions of Alfresco and Solr.

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Alfresco Records Management – Using Rules to Make Records Filing Easy for Users

In a previous blog post we wrote about a common enhancement we often make to ECM systems to automatically file documents based on metadata values. Without development work, performing this same function in a DoD 5015.2 compliant records management system was difficult. However, with the release of version 2.2 of Alfresco’s Records Management module, highlighted at Summit London 2014, the same concept can be extended to automatically file records.  This post will describe how to take the guess work out of filing and instead use Alfresco Rules to make it easy for users to declare and file records. Continue reading

Alfresco or Documentum Collaborative Document Reviews with OpenAnnotate

Whenever we give a demo of OpenAnnotate, clients always ask, “What happens when multiple users need to review a document at the same time?” OpenAnnotate has always supported having multiple users annotating a document at the same time, but a recent client has added functionality which broadcasts “live” the annotations and comments that users are making.  This makes the review process in OpenAnnotate more collaborative. This post will outline some things to look for when evaluating your options for annotating/reviewing documents in your ECM repository.

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Harnessing the Power of Alfresco Data Lists for Cascading Value Assistance

One of the most common Alfresco customization requests that we receive from our clients is for a way to allow metadata constraint lists to be managed by business users, rather than by IT.  TSG has developed an Alfresco Module Package (AMP) that allows picklist values to be managed using the data list functionality in Alfresco Share.  See our previous post on Alfresco Data List-Driven Value Assistance for more information on this module.

This post will focus on recent enhancements to the Data List-Driven Value Assistance module to allow for cascading constraint lists. Continue reading

Documentum or Alfresco – Redacting Sensitive Information with OpenRedact

As more business processes are being automated for storing and working with documents in ECM repositories, many companies are encountering a need to redact sensitive information in these documents. Solutions exist for doing the redaction such as Brava and Redact-it, but these solutions are expensive and difficult to support. TSG is proud to introduce OpenRedact, an open source web-based redaction tool for redacting sensitive information on documents stored in Documentum or Alfresco. Continue reading