BPM/Workflow – Why “I want the user to define the form and workflow” doesn’t always work

We had a call last week with a client evaluating form and workflow as part of an overall BPM effort.  In evaluating solutions, often we will see technical resources push for a solution “that allows the users to build their own forms and workflow without any IT involvement”.  This post will discuss the issues of user constructed workflows as well as share best practices. Continue reading

Alfresco Activiti – Overview of BPMN Suite

In December, we highlighted the Alfresco announcement of the new Activiti BPMN Suite, a new web interface that runs on the Activiti engine that allows users to design workflows on the fly and to share them with different users with different levels of permissions. We sampled the BPMN Suite using a 30 day trial at https://activiti.alfresco.com/. Since then, Alfresco released an early version of the enterprise version of the suite, which we installed on our servers for a test run. The video below highlights the various features of the Activiti BPMN Suite using a sample Publishing Request workflow.

The overview includes:

  • A look at the BPMN and step editors
  • Configuring custom forms
  • Creating an “app,” which is a way to group workflows and share them with different users and groups
  • Completing a workflow in the new interface

Continue reading

Productization of Alfresco Activiti (and the Standalone Activiti BPMN Suite)

During Alfresco Summit 2014, Alfresco announced they would begin offering Activiti, their popular workflow and BPM engine, as a separate product offering complete with web interface for building and deploying workflows called the Activiti BPMN Suite.

Previous versions of Activiti were able to be used without an Alfresco installation. In previous years, TSG converted all of our Active Wizard workflows to Activiti, which run on both Alfresco and Documentum. The big news about 2014’s announcement is the Activiti workflow engine will now be offered with a front end web application, allowing users to create and modify workflow templates on the fly and start ad hoc workflows from any web browser. Continue reading

Alfresco Summit 2014 Recap

This year, for the first time, TSG had a booth at both the San Francisco and London Alfresco Summit events as the 2014 Americas Partner of the Year.

The major announcements included the release of Alfresco 5.0 and the standalone Activiti Designer. We will be reviewing the product updates in an upcoming Alfresco user group meetup on Thursday, November 20. Please join us!

Read on for a recap and our thoughts on San Francisco and London.

Continue reading

Alfresco and Box – An Integrated Approach for Collaboration and Approval

TSG just finished a successful proof of concept for a life science company that, like many companies, uses Box for collaboration (among other tools) but wanted to add more traditional ECM capabilities like workflow approval and electronic signatures.  Alfresco, combined with TSG add-on products, provides robust workflow review and approval.  This post will discuss the proof of concept and  results.

Continue reading

Documentum and Alfresco BPM – Activiti and Active Wizard 5.0

As you may know, the latest generation Active Wizard codebase utilizes the Activiti Business Process Management (BPM) Platform to provide dynamic workflow for Active Wizard forms and controlled documents.  We started down the path of using Activiti in 2012 when we ported the Active Wizard to Alfresco.  You can read more about our initial thoughts of using Activiti for Active Wizard in this post from November 2012.  For this post, we thought we’d update our readers on the 2013 developments of Activiti with Active Wizard 5.0 as well as our future plans.

Continue reading

Documentum – EMC World/Momentum 2013 – TSG Recap

Thanks to all of you that again made our Momentum EMC World our most successful posting days.   This year was an interesting time.  It really made our day to get feedback that many of you look forward to the summaries as well as how the blogs throughout the year have helped with Documentum-related decisions throughout the year.  This post will try to wrap-up and summarize all the other postings, as well as express TSG’s opinion on the event.
Continue reading

Activiti BPM Engine – Active Wizard 5.0

As mentioned in our previous post about managing controlled documents in Alfresco, Active Wizard 5.0 utilizes the Activiti BPM platform for dynamic workflow processes.  If you’re curious about how dynamic workflow works in the Active Wizard, check out this post from earlier this year, which we wrote after we had posted our initial thoughts about Activiti.  In this post, we will review how Dynamic workflow has worked in the Active Wizard in the past, and contrast that to how we’re using Activiti in Active Wizard 5.0.

If you’re interested in a live demo of Active Wizard 5.0, check out the following screencams in the TSG Learning Zone:

Continue reading